IntelliKin Privacy Policy

The short version

IntelliKin listens to your day so it can manage your tasks. That only works if you can trust us with what it hears. So: raw audio is deleted right after processing, everything we keep is yours to read and delete, we never sell your data or use it for advertising, and nothing you give us is ever used to train an AI model.

Who we are

IntelliKin (“we”, “us”) makes an AI companion that captures spoken commitments and turns them into a scheduled task list. This policy covers our website and the beta app. Questions or requests: contact@intellikin.com.

The beta application

When you apply for the beta we collect the answers you submit: your email address and anything else the form asks. We use them for one thing: contacting you about access to IntelliKin. The form is hosted by Google Forms, so Google’s own privacy policy applies to the submission itself.

This website

The site may use privacy-respecting analytics to count visits and see which pages work. Nothing is recorded until you answer the cookie banner: accept and we use analytics cookies to recognise a returning browser; decline and we fall back to cookieless counting, with no identifier stored on your device. Either way there is no cross-site tracking, no advertising identifiers, and no selling of data.

The app: what we collect and why

• Audio. Your Apple Watch captures audio when you let it. Recordings are uploaded to our servers, held only for as long as it takes to turn them into text, then deleted, usually within minutes of capture. Nothing we keep after that is audio: only the text and the structure we derived from it. Your watch deletes its own copy as soon as the upload is confirmed.
• Transcripts, summaries, and tasks. The structured results of processing (what was said, and what it means for your day) are stored so the app can work. You can read, edit, and delete them in the app.
• Your weekly video. If weekly videos are on for your account, every Sunday Kin makes a short video of your week: your weekly numbers, a few illustrated moments with captions Kin writes, and a closing line. It contains no names and nothing said in a conversation. The video, its illustrations and captions are stored until you delete your account. It is only shared if you share it.
• Your voiceprint. A biometric identifier: a mathematical signature of your voice, used solely to tell what you said apart from what you heard. We create one only for you, never for the people around you, store it securely, and delete it when you delete your account.
• Location. Used to tag where a conversation happened (home, office, in transit) so you can find it later.
• Calendar. If you connect Google Calendar, we read it to plan your tasks around your real schedule. We never create, edit, or delete anything on your calendar.
• Account details. Your name, email, and sign-in credentials, used to operate your account.
• Survey answers. We sometimes show a short survey in the app. Answering is optional. If you answer, your responses, including anything you type, are stored by PostHog.

Who we share your data with

We do not sell your data, we do not show ads, and we do not share your data with anyone for their own purposes. We use the service providers below to operate IntelliKin. Each one is bound by contract to process your data only to deliver the service to you, and none of them may use it to train their own models.

• Anthropic (Claude). Receives transcript text, your tasks and notes, and, when you ask Kin about your schedule, the Google Calendar events for the days you asked about, so it can understand what was said and answer your questions.
• Soniox. Receives your audio recordings to turn speech into text.
• OpenAI. Receives short text snippets (summaries, task titles, remembered facts) to produce the numeric embeddings that make search work, and, for weekly videos, short scene descriptions written by Kin, with no names and nothing said in a conversation, to draw the illustrations. It never receives your calendar or your audio.
• Amazon Web Services. Hosts our servers and database in the US East (Ohio) region, briefly holds audio there while it is being processed, and renders your weekly video there.
• Expo. Delivers push notifications to your device.
• PostHog and Sentry. Receive product analytics and crash reports so we can see what breaks. PostHog also runs our occasional in-app surveys and receives any answers you give. Neither receives your transcripts, your calendar, or your audio.

Two parts of the pipeline run entirely on our servers and are never sent to anyone: speech detection, and the voiceprint matching that tells your voice from other voices.

We may also disclose data if the law requires it, or to a successor if IntelliKin is acquired, in which case this policy travels with it.

Where your data is stored

Your data is stored in the United States, in Amazon Web Services’ US East (Ohio) region, encrypted in transit and at rest. Our infrastructure is restricted to that single region, so it cannot be provisioned elsewhere without a deliberate change on our side.

The service providers listed above may process your data in other countries. If you use IntelliKin from outside the United States, your data is transferred to the United States and handled under this policy wherever it is processed. We rely on standard contractual clauses, or an equivalent safeguard, for transfers out of the UK and the European Economic Area.

AI, machine learning, and your Google data

IntelliKin is built on AI models, so we want to be precise about what they do and do not do with what you give us.

• Nothing you give us trains a model. Not ours, not anyone else’s. We do not build, train, fine-tune, or improve any foundational or general purpose AI model using your data, whether raw, aggregated, anonymised, or otherwise derived from it. Our providers are contractually barred from doing so with the data we send them.
• Your calendar is read, not learned from. If you connect Google Calendar, we request read-only access. When you ask Kin a question about your schedule, the relevant events are sent to Anthropic’s Claude API to compose the answer, and are discarded once the answer is delivered. Anthropic does not train its models on data submitted through its API. We never create, edit, or delete anything on your calendar.
• Nobody reads it for research. We do not review your content by hand except in the narrow case where you ask us for support and we need to look, or where the law compels us.

IntelliKin’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

Your controls

• Pause capture at any time from your Watch.
• Read everything IntelliKin has learned about you, and correct what it got wrong.
• Delete anything in the app: a task, a conversation, a fact Kin remembered. It goes immediately.

Delete your account from Settings in the app, whenever you like. It erases everything at once: your conversations and transcripts, your tasks and plans, your weekly videos, your voiceprint, and everything Kin has learned. There is no waiting period and no way to undo it.

You can also ask us for a copy of everything we hold about you: your conversations and transcripts, tasks, plans, wraps, weekly video details, and every fact Kin has recorded, as a single file. It does not include the voiceprint itself, only when it was made.

Email contact@intellikin.com and we’ll handle it within 30 days, usually much sooner.

Changes

As the beta evolves, this policy will too. We’ll post updates here and, for anything material, tell beta users directly before it takes effect.